NearPoint’s unique One Pass Protection captures email data from production servers at the transaction log level without MAPI or journaling – and with no impact on the Exchange Server.
Mimosa NearPoint maintains a complete up-to-date copy of all Exchange data. It preserves the rich context of all users’ mailboxes and public folders.
This contrasts sharply with other approaches that capture email at the SMTP or MAPI level or require use of Exchange Journaling – methods that impose a huge load on production servers and often require a re-architecture of the Exchange Server to support the additional storage and CPU demands. No other solution captures the richness of all email data like NearPoint — messages, calendar items, tasks, and contacts. This is essential in the discovery and compliance arena.
Equally important is to create an archive that houses all email data – including existing PST files. NearPoint’s allows you to import all PST files into the NearPoint archive, assuring that your vital corporate records are in one, fully indexed and searchable archive
Request a Email Discovery Session from Mosaic
Our Exchange Management Discovery Session is a complementary session where we meet with you – on site or by phone – and give you an independent assessment of what impact an email management systems could have in your environment.
We’ll help you identify which areas of email present the greatest opportunity for improvement and help identify alternatives. You can leverage our expertise to get a fix on the benefits, potential problems, and budget implications a revised email management system could have on your operations.
Advanced Secure Search Capability
NearPoint’s Continuous Application Shadowing provides full message fidelity at capture, so you can create powerful search queries to find all types of Exchange items, including messages, calendar entries, contacts, and notes. Using NearPoint’s secure search functions, auditors can look for emails and other items including calendar events based on keywords within subject line, message body, and/or attachments.
You can search “From” and “To” fields and define search time periods which increases the discovery process efficiency and lets you recreate a point-in-time views of communications between individuals. NearPoint Advanced Search has an “Outlook Search look and feel” which minimizes auditors’ learning curve.
Legal Discovery
The Mimosa NearPointT provides an easy-to-use and powerful application that individuals and workgroups can use to search and produce emails and attachments contained in the Mimosa NearPoint archive.
Auditors, paralegals, counsel, and compliance officers can quickly search through thousands of emails, review and export results for opposition or court-ready production.
With eDiscovery, teams can work together to respond to a discovery request or complete an internal audit. Search criteria can be saved and shared among users, ensuring consistent and accurate results for frequently used search patterns. Messages can be placed on retention hold to prevent deletion and shared with other auditors or legal staff to facilitate a review workflow. Upon completion, review results are exportable in Outlook® PST files suitable for external counsel review or court-ready production.
Compliance
Proper retention and disposition of email is critical when meeting internal corporate policy objectives or external regulations such as Sarbanes-Oxley Act, HIPAA, SEC Rule 17a-4, and Gramm-Leach-Bliley Act.
Mimosa NearPoint provides a tamper resistant archive and automated system that enforces email retention by tracking email creation time and applying policies set by the administrator. At expiration of the retention period email is permanently expunged from the NearPoint server.
You can set retention policies at mailbox and folder levels for all message classes such as messages, appointments, and contacts. In case of an investigation, a “suspend of disposition” can be placed on one or many mailboxes preventing items from being purged until the hold is removed. For compliance with SEC rules for immutable storage, Mimosa NearPoint supports write-once, read-many (WORM) storage devices such as EMC Centera and KOM Networks KOMpliance products.